Terms and Conditions of Registration

IBS-AR Terms and Conditions of Registration

1. Registration and payment

  1. You will be issued a tax invoice once payment has been processed.

  2. You can pay by electronic fund transfer or credit card (MasterCard or Visa only).

  3. No Australian GST is payable as the region is a ‘not-for-profit’ entity with turnover below AU$150,000.

  4. All credit card payments will be processed in Australia using the Australian dollar amount and converted, for delegates outside Australia, to the local currency amount by your financial institution on your card statement.

  5. Delegates can register by email or post. See details in section 9 below.

  6. Receipts for registration will be issued within 7 days.

  7. The delegate’s details (name, organisation and email address) will be listed in the conference booklet. If you do not wish to be included in this list please tick the relevant box on the registration form.

2. Conference venue, conference registration, pre-conference workshops

  1. The venue for the conference is The National Wine Centre located at Corner of Hackney Rd and Botanic Rd, Adelaide, South Australia, Australia. The conference is nicknamed “Biometrics by the Botanic Gardens”. The location of the pre-conference workshops will be announced closer to the date.

  2. The National Wine Centre is located on the edge of the parklands surrounding the Adelaide CBD. It is a short 20 min drive from Adelaide Airport. Refer to https://ausbiometric2019.org/travel/ for further details.

  3. The conference registration will include handouts detailing the scientific and social program. All conference abstracts, plus any other material will be made available electronically via the conference website (https://ausbiometric2019.org/). Full conference registration includes morning and afternoon refreshments plus lunch on each of the conference days, the welcome reception at {Insert details} on Monday December 2 and conferece dinner at the Adelaide Hills Convention Centre in Hahndorf on Thursday December 5.

  4. The conference dinner will be on Thursday December 5 at Adelaide Hills Convention Centre in Hahndorf from 7:30pm to 10:30pm. All dietary requirements can be catered for on the evening; please indicate any requirements on your registration form. The venue for the conference dinner is a leisurely 25 min drive from The National Wine Centre through the scenic Adelaide Hills. Return bus transport from The National Wine Centre will be provided, although some may prefer to arrange their own transport.

  5. Accompanying guests are most welcome to the conference dinner but details need to be supplied at registration. Extra fees apply to these guests for the social events.

  6. Day registration is available but this will not include any social events.

  7. There are seven pre-conference workshops; three on Sunday December 1, and another four on Monday December 2. Full details of the workshops are available from the conference website (https://ausbiometric2019.org/workshops/). Please specify the workshop(s) of your choosing on your registration form. Costs associated with workshops are separate to the conference registration fee.

3. Accommodation (YOUR responsibility)

  1. Exclusive conference rates are available for attendees at Majestic Roof Garden on Frome Road.

  2. Alternative suggestions are available from the conference website (https://ausbiometric2019.org/accommodation/).

4. Abstract submission

  1. You are invited to submit a contributed talk or poster. The contributed program is the corner-stone on which the conference is built. Please check the website for the guidelines and details of the process.

  2. You must submit an abstract by the due date of August 16, 2019.

5. Social program

  1. Four social program options have been arranged for the afternoon of Tuesday November 28. Information about these options can be found on the conference website (https://ausbiometric2019.org/social/).

  2. Please specify the option of your choosing on your registration form. Note that the costs associated with the social program options will need to be paid at the time of registration.

6. Travel options (YOUR responsibility)

  1. Travel from Adelaide Airport to the CBD can be arranged via taxi, Uber, hire car, shuttle bus or public bus. See the conference website for more details (https://ausbiometric2019.org/travel/).

7. Cancellations policy

  1. Registration cancellations must be made in writing to the Chair of the Local Organising Committee olena.kravchuk@adelaide.edu.au for consideration by the committee.

  2. Cancellations after November 17, 2019 may incur some penalty.

8. Concessional rates

The following people are eligible to use the concessional rates to register for the conference and workshops:

  1. Full-time students – Full-time students who are already student members of the IBS Australasian Region will be identified by the Treasurer. Other full-time students need to have a member of academic staff at the institution where they are enrolled complete the declaration below and include this declaration with their registration form. The student declaration form can be found at https://ausbiometric2019.org/data/Student_Declaration.pdf.

  2. Senior Retiree IBS members – Australasian Region members in the ‘Senior Retiree’ category will be identified by the Treasurer. IBS Senior Retiree members of other regions should inform the Treasurer which region they belong to when submitting their registration form.

  3. Developing Country (DC) residents – Members or non-members who live in a country classified as DC by the IBS. DC countries are those classified by the World Bank as ‘Low income’ or ‘Lower middle income’. Further details are available at http://www.biometricsociety.org/regions/.

9. Code of conduct

  1. All delegates are expected to abide by the code of conduct at all times during the conference, incuding at conference events away from the conference venue for example the conference dinner. The conference code of conduct can be found on the conference website (https://ausbiometric2019.org/conduct/).

10. Payment options

  1. PDF copies of the registration form are available. Please post or email the completed registration form to:

Warren Müller
22 McLarty Court
Kambah ACT 2902

Email : warren.muller@csiro.au
Tel : +61 (0) 407 916 868 or +61 2 6231 0825 (After Hours)

To ensure security of information, particularly credit card details, faxing forms is not desirable, but if necessary can be arranged by contacting Warren Müller.

11. Questions

  1. Please contact the local organizing committee through the website (ausbiometric2019.org/contact) or via email ausbiometric2019@adelaide.edu.au.